ROCHESTER ART CLUB, INCORPORATED
Section 1. At the beginning of each program year the Board of Directors (hereinafter Directors) shall determine and approve the Club meeting schedule and advise the membership of dates, times, and places.
Section 2. It is the intention that the Rochester Art Club, Incorporated, (hereinafter Club) shall maintain a close liaison with Memorial Art Gallery and other local art organizations, including the making of contributions and awards as determined by the Directors to achieve mutual goals.
2. ADMISSION OF MEMBERS
Signature Membership: Membership applications are available by request to the Membership Committee. Application for Signature Members is to be completed and returned to the Membership Committee with an artist biography and any applicable fee. Applicants will be notified of the next meeting of the Jury of Selection Committee.
The applicant will submit 4 (four) examples of their work. All artwork must be original and completed within the last 2 (two) years. Any work done under the supervision of an instructor does not qualify for jury selection.
The jury shall meet bi-annually in spring and fall. Dates may very depending on availability of the meeting space.
The jury will review all submitted work. Applicants will be notified by mail of acceptance or denial of membership to the club. Upon approval, the applicant will submit payment of the first year’s dues. New Signature Members will be announced.
Associate Affiliates: Persons who wishes join the Rochester Art Club can be eligible to become an Associate Affiliate by paying the same dues as a Signature Member. Associates will receive invitations to attend shows, programs, and social functions.
Associates will be allowed to submit paintings for consideration in specially selected exhibitions. All paintings submitted for this exhibition will be passed upon by a Juror of Selection and will receive equal treatment, whether submitted by a Signature or an Associate. An Associate may submit the same number of paintings to this show as a Signature member. Appropriate fees apply to all entries. Any Associate who is accepted into three designated exhibitions will become a Signature Member of the Rochester Art Club. Associates are responsible to submit proof (such as exhibition programs), that their work was accepted in three specified exhibitions to the Membership Committee.
Associates will be encouraged to serve on and/or chair RAC committees. Associates will also receive the RAC newsletter. However, such members may not vote or hold office.
Honorary Members: Honorary Membership may be granted to a member in good standing that has served the club in an exemplary manner.
A letter of recommendation for honorary status shall be submitted in writing to the Membership Chairperson. Nominations will be presented to the Board at the next Board Meeting and put to a vote. The Honorary Membership status will be granted upon the approval of said recommendation by two thirds (2/3) of the Board of Directors.
The Board of Directors may grant Honorary Membership to a member in good standing that has retired from creating art and no longer wishes to exhibit.
Honorary Members are exempt from payment of regular dues. Show fees and workshop fees are applicable to Honorary Members.
Annual dues are to be paid on June 1 of each year. Members shall be notified of required dues payment in May of the year. The amount of such dues shall be determined by the Director. Member failing to pay dues by June 1 will incur a late fee of $5.00.
4. NON-PAYMENT OF DUES
Members who have not paid their dues by October 1st will no longer be members in good standing and the privileges of voting, holding office and exhibiting will be suspended. Delinquent Members will be notified of suspension in writing. Prior to October 1st, a member may return to good standing by paying all delinquent dues. After suspension, any person wishing to rejoin must resubmit to a Jury of Selection. Any member submitting a letter of resignation may be reinstated within a three-year period upon payment of past dues.
5. CHANGE OF ADDRESS
Members should notify the Membership Chairperson of any changes in address, phone number or e-mail. He/she will notify the officers and any persons preparing mailings of such changes.
All resignations should be made in writing to the Membership Chairperson. The letters will be submitted to the President for review and acted upon by the Directors.
7. SUSPENSION AND EXPULSION
Action by a member that damages the reputation of the Club may be considered grounds for suspension or expulsion. Such member must be notified one month in advance and given an opportunity to present justification at a Directors meeting. If Directors still consider action is necessary, a vote of two thirds of the Signature Members at a Club meeting is required to suspend or expel said member. Any officer may be removed from office by action of the Directors after first advising such officers of reason for dismissal and giving officer opportunity to present justification to the Directors. Such action shall be reported to the membership at the next Club meeting.
8. CLERICAL AND OTHER ASSISTANCE
The officers of the Club shall have power, with the approval of the Directors, to employ at the expense of the Club, such assistance as may be necessary in the discharge of their duties.
Unfortunately, the number and types of exhibitions are dependent on the venues and manpower that are available. The Club will attempt to provide an exhibition including Associate members yearly. A Signature Member only non-juried show will be attempted biannually. Other exhibitions will occur when conditions arise.
Moneys over and above a reasonable amount for operating the Club shall be kept in a savings account in the name of the Club. Additional accounts for special funds may also be kept in accordance with Article IX of this Constitution
Any Bylaw may be suspended or amended by a majority vote of the Directors. The change must be presented in writing to the membership.